Our purchasing process
As a Council we have recently updated our Procurement Policy 2021-2025 (PDF) so that many more of our purchases will now only require suppliers to provide written quotations.
Updated procurement thresholds and information required from suppliers
Many of our purchases now require purchasing staff to obtain quotes only from potential suppliers:
- For purchases less than $1,000 a verbal quote will be requested.
- For purchases between $1,001 and $300,000 Council staff will request a written quote only.
- Purchases between $100,001 and $300,000 are considered higher risk. Potential suppliers will be asked to provide more detailed information through a Request for Quote process.
- Purchases over $300,000 must go to public tender. Potential suppliers must complete Tender Response Schedules and attach evidence of their ability to meet the requirements of the tender. Submissions are then evaluated to determine the successful tender applicant.
Our eTender and Local Supplier Register website
Registering on Moreland City Council's eTenderBox website makes it easier for our purchasing staff to identify local suppliers. The eTenderBox website also provides the option for registered businesses to receive tender documents.
It’s simple to register. You will need your:
- business name
- Australian Business Number (ABN)
- contact details
You can also set up 'My Subscriptions’ if you would like to be sent information about tenders (i.e. for purchases over $300,000). Once you have registered on the Local Supplier Register, you will receive an email with your log-in details. You can log back into the eTenderBox and set up 'My Subscriptions' based on categories of goods and services. After doing this, you will be notified of upcoming relevant tenders.
If your business or organisation is located in Moreland, Melbourne’s North, or Melbourne’s West, then before you register we recommend reading about Moreland's Local Supplier Register on the eTenderBox website.
You can register with Moreland City Council on the eTenderBox website.
Need help to register?
View the short instructional video below if you are a local supplier and would like to register on Moreland City Council’s Local Supplier Register.
If you need further assistance please email firstname.lastname@example.org or call our Economic Development Team on 8311 4131
Is registering on eTenderBox safe?
Yes, registering on our eTenderBox website is safe. We have ensured the following:
- That all documents loaded to the system are virus checked
- That only a person with your login and password can access your data
Our Procurement team cannot see tender documentation until the tender has closed.
Where are tenders advertised?
Public tenders are advertised in The Age newspaper.
Tenders will be posted on the eTenderBox website. Registered companies will then need to set up 'subscriptions' in the eTenderBox website to be notified once relevant tenders are posted.
Moreland's tender process and information
Tenders are advertised on our eTenderBox website and as a single advertisement in The Age newspaper.
The process and key dates for each tender will be outlined in the tender documents provided.
Please note the following:
- When you register on the eTenderBox, you must set up ‘subscriptions’ to receive relevant tenders
- Registered eTenderBox users can log in, view, and download the tender documents
- All communication relating to the tender must take place using the eTenderBox website
- Tender submissions must be uploaded onto the eTenderBox website
- The tender will close at the advertised time, and any documents not uploaded by the closing time will not be accepted
- Tender submissions can only be viewed by Council after the tender has closed
- Once the tender has been evaluated and awarded, all respondents will be notified of the outcome
You can see our current tenders on the eTenderBox website.
You must register before you can download tender documents or submit an electronic response for a tender.
Does Moreland purchase from local businesses, social enterprises, and First Nations businesses?
We are seeking to direct more of our procurement spend to local businesses, social enterprises, and First Nations businesses. This will help to support our local economy, create more jobs, and achieve social and environmental outcomes through our purchases.
We encourage all local businesses (no matter the size) and organisations in Moreland, Melbourne’s North, and Melbourne’s West, to register on our eTenderBox website. By doing this you will be identified as ‘local’ and be included on our Local Supplier Register (LSR).
The LSR will assist our purchasing staff to identify our local suppliers, social enterprises, First Nations businesses, and Australian Disability Enterprises when requesting quotes.
For more information on the procurement and tender process see the guide to 'Doing business with local government' on the Municipal Association of Victoria's website.
Our Procurement Policy 2021-2025 (PDF) outlines the principles, processes, and procedures applied to all purchases of goods, services, and works by Moreland City Council.
Terms and conditions
The following documents contain the terms and conditions that apply to contracts. These are not subject to any prior agreement or written conditions.
These documents are: