Meeting dates, locations and questions of Council
About Council meetings
Council holds Ordinary Meetings and, when required, Special Meetings to conduct the business of Council.
Councillors represent the local community in making central decisions at Council meetings. The Mayor is the chair of those meetings.
The Chief Executive Officer and members of the Executive Team also attend Council meetings, to provide information or advice when called on by Councillors.
Council is committed to transparency in decision making and, in accordance with the Local Government Act 2020, Council and Delegated Committee Meetings are open to the public and the community are able to attend.
The Governance Rules outlines the procedures governing Council meetings.
Council decision making will be founded on good governance and conducted with transparency. The process by which decisions will be made is transparent and clearly articulated in these Governance Rules for the scrutiny of our community and accountability of Councillors and Council officers. Council recognises that accountability, integrity and transparency are of fundamental importance to our community and are critical for enhancing good governance.
Questions and Statements at Council meetings during the COVID-19 State of Emergency
Council is committed to allowing access to the Council decision-making process while maintaining good practices to keep people safe, in accordance with public health requirements.
The Council meeting on 12 May 2021 will be held in person at Moreland Civic Centre, 90 Bell Street, Coburg.
Due to current public health resquirements, only 40 people can be accommodated in the Council meeting's public viewing area
We encourage those who are not asking a question of Council or making a Statement to Council, consider watching the meeting live via the live streaming page or Facebook.
Community members must register their question or statement by:
- Submitting the online question form, emailing the question to firstname.lastname@example.org or submitting a hard copy question at Coburg Civic Centre; OR
- Submitting, emailing email@example.com or submitting hard copy notice of intention to make a statement at the Council meeting.
Submissions are strongly encouraged to be submitted by 12 noon.
Submit a question or statement
Questions or statements should be submitted by 12 noon on the day of the Council meeting.
Questions of Council and Community Statements
Council meetings provide citizens with an opportunity to ask questions of Council and to raise issues for Council to consider in its decision-making process.
Community members may submit up to two questions to ask at the meeting. It is strongly encouraged these are submitted by 12 noon on the day of the meeting to ensure answers are available. When invited by the Mayor, please ask your question without any preamble or background.
Community members may also make a statement for up to two minutes in relation to a matter listed in the agenda. These are separate to questions. If you want to make a statement, you no longer need to ask a question at the end - you can just put your point of view. Please register your intent to make a statement so we know how many people to expect at the meeting.
Time and question limits
A maximum of 3 questions will be heard on any one subject. Council will proceed to the next subject, returning to the previous subject if time allows.
The time allowed for questions of Council and community statements will not exceed 30 minutes, unless by resolution of Council, and only by a further 30 minutes to respond to questions relating to matters listed on the Agenda.
That means you may be registered to attend but there may not be time for your question. If you don’t get to ask it, it will be responded to in writing
If a Council meeting cannot be held with community members in attendance, arrangements will be made for questions and statements via an online platform.
Upcoming Council meetings
Council meetings are held in the Council Chamber, Moreland Civic Centre, 90 Bell Street, Coburg, 7 pm on the second Wednesday of each month, unless otherwise stated below. During the COVID-19 pandemic, meetings may be held via video conferencing and available to the public via Council's live streaming website and Facebook page.
Additional Council meetings are held for specific reasons, such as considering budget submissions. These meetings generally commence at 6 pm and are held in the Council Chamber, Moreland Civic Centre, 90 Bell Street, Coburg.
The agenda for the upcoming Council meeting is available online.
2021 Council meeting dates
- 10 February - held online
- 10 March - held in person at Moreland Civic Centre
- 14 April - held in person at Moreland Civic Centre
- 12 May - to be held in person at Moreland Civic Centre
- 9 June
- 14 July
- 11 August
- 8 September
- 13 October
- 10 November
- 15 November - Mayoral Election
- 8 December
Council live streams video of most Council meetings. Visit live streaming to watch the next Council meeting live online and watch recordings of previous meetings
Following the meeting, minutes of the Council meeting are placed on the website.