1. Pre-application meeting

Benefits of a pre-application meeting

Council strongly recommends that all applicants for planning permits have a pre-application meeting with a Council planning officer before submitting a planning permit application.

This is a free service and assists Council to assess your application and help avoid delays in the approval process. It is also an opportunity to identify issues early to make sure your application is complete.

How you can speed up the planning application process (DOC 238Kb) has more information about how you can avoid delays with your application.

When to book a pre-application meeting

Once you have engaged an architect or draftsperson to prepare preliminary plans, then you can arrange a pre-application meeting with Council.

If you are unsure how you wish to develop or use your land and you do not have any plans yet, you can contact Council or visit the Moreland Civic Centre to speak to a planning officer.

How to book a pre-application meeting


To book a planning permit pre-application meeting online through the Council website you need to register as a user.

Once you are a registered user, you can request a pre-application meeting. You will be asked to submit the plans for your proposed development.

When Council receives your request, a Council planning officer will contact you to arrange a pre-application meeting time.

Mail or in person

Complete the Pre-application meeting request form (DOC 120Kb) or Pre-application meeting request form (PDF 191Kb) and submit to Council with copies of all relevant documentation.

  • Visit the Moreland Civic Centre, 90 Bell Street, Coburg, or
  • Post the completed form and copies of documentation to Moreland City Council, Locked Bag 10, Moreland VIC 3058.

What happens at a pre-application meeting?

At a pre-application meeting you will be able to discuss key issues of your proposal and whether your application meets all the requirements of the Moreland Planning Scheme.

Planning officers will give you advice in the meeting based on the information presented and any relevant provisions of the Moreland Planning Scheme.

Any advice provided at the pre-application meeting is preliminary advice only. This advice may change based on any changes to the design or plans, referral advice, site inspection, public notice and other related matters at Council discretion.

The average pre-application meeting takes about 30 minutes.

The advice in the pre-application meeting will be followed up in writing within 5 working days after the meeting.

What to bring to a pre-application meeting

The type of information you need to provide at a pre-application meeting will depend on the type of development that you are proposing.

You may need to provide the following information at pre-application meeting:

  • a neighbourhood and site description plan showing existing buildings on site and location of buildings on at least four adjoining properties (including habitable room windows and private open space areas)
  • concept floor plans showing, for example, building footprints, setbacks and property boundaries
  • concept elevation plans, and
  • photo of the site and surrounding features of the area.

For proposals over 3 storeys you will need to provide an Urban Context Report. For more information, refer to the Amendment C142: Moreland Apartment Design Code (MADC).

For new uses and liquor licences you will need to provide a written statement including the nature of use, hours of operation, number of staff, car parking provided on site, and surrounding uses.

This list is only a guide. For more information, refer to Neighbourhood and Site Description and Design Response checklist (DOC 2Mb) or Neighbourhood and Site Description and Design Response checklist (PDF 855Kb).