Notifying residents
Respecting your neighbours
As an organiser of an event, it is courteous to advise the residents in the surrounding area that an event will be taking place. It is particularly important to do this if the event is likely to have an impact on the normal activities of a resident.
To help you in advising your neighbours we have created an example letter below which you may like to use to form the beginnings of your letter. Keep in mind that this letter is also a great opportunity to invite these residents to attend or participate in your event.
We recommend that the letter be distributed to all homes within 500m of the site, depending on the location of the event.
Once Council has received your Event Permit Application Form, we will assess whether a notifying letter to residents is a requirement of the event production. This will be discussed with you in good time and you will be expected to consider this as part of your event planning.
Please forward a copy of the letter to the Arts and Culture Unit at Moreland City Council for review before you send it to residents.
If there is to be a road closure as part of your event you must seek written support from at least 75% of the affected residents or businesses.
Example Letter(date)
Dear Resident,
This letter is to advise you that (event name) will be held on (event date) at (location). The event will commence at (time) and conclude at approximately (time).
There will be a variety of entertainment and attractions at the event including (include all entertainment/attractions/food). We are expecting approximately (number) residents to attend.
(List any issues that may effect surrounding residents including noise, an increase in vehicular traffic around the area, fireworks and what time etc)
(Also list how any of these issues have been addressed e.g. extra parking provisions and parking attendance around the location of the event).
If your home is to be affected by road closures, a member of the organising party will visit you to seek your support of the event.
If you would like any further information about this event, please contact me on (phone number, address and email address) or the Cultural Events Officer at Moreland City Council on 9240 2268.
I would like to take this opportunity to invite you to come along and participate in what should be a most enjoyable and exciting event for the residents of Moreland.
Kind regards
(Your name)
