Forms and how to apply

Application forms for 2012-13 now available

Small grants up to $1000 - Available all year round

• Guidelines for Small Grants up to $1000 (DOC 146Kb)
• Seniors and Membership Activity Grant application form (DOC 189Kb)
• Quick Response grant application form (DOC 191Kb)
• Achievement grant application form (DOC 152Kb)

• Large grants $1000 to $40,000 - Applications are now closed

  Seeding and Project Grant application form 
• Auspice Organisation Declaration (DOC 183Kb): Seeding and Project Grants only
• Partnership Grant Expression of Interest form: Capital Works Projects Only
• Other versions of these documents above can be requested for operating system not compatible with the above formats. Email Grants Officer.

• Guidelines

  Seeding, Project and Partnership Guidelines (DOC 146Kb)

• Quick Response, Achievement and Membership & Seniors Activity Grant Guidelines (DOC 146Kb)

  Other forms

• In kind or voluntary support form (DOC 119Kb)
• Auspice Organisation Declaration (DOC 183Kb)
• Project Variation form (DOC 214Kb): This form is to be submitted if there are any changes to your project 
• Evaluatiuon and Expenditure Report (DOC 86Kb): All successful grants must complete this form
• Interim Evaluation and Expenditure Report (DOC 74Kb): This form is to be submitted by successful applicants who are paid by instalment.

How to submit your application:

Applications will not be assessed unless they are formally registered by Council’s Records Department.  To ensure this happens applications will only be assessed if submitted by:

Mail to:
Moreland Community Grants Program
Moreland City Council
Locked Bag 10
COBURG VIC 3058

In person:
Moreland City Council Civic Centre
Grants Officer
90 Bell Street
COBURG VIC 3058

Hand in your application to Council at the information desk at Moreland Civic Centre, 90 Bell Street Coburg.

Your application will then be logged in a grants register then forwarded to Councils Records branch to be formally registered.

Under no circumstances will late applications be accepted.

If mailing, be sure to allow adequate time for postage. The application must be at the Council offices by the due date. No exceptions.

Late applications will not be accepted.

Helpful hints for completing your application

• Ensure you read the Community Grants Guidelines carefully before completing an application.
• Ensure you have answered each question in detail and addressed the assessment criteria
• Council can give you feedback on your funding ideas. All application proposals must be discussed with the grants officer Holly Duckworth on 9240 2301 or email Grants at Moreland before you submit an application. We suggest you do this at least 2 weeks before the application due date . You can also speak to one of the contact officer listed on the Community Grant Guidelines.
• Read the Council Plan.
• Speak to other organisations who are supporting your project and ask them for letters of support for your project or activity
• Make sure you know which grant type you wish to apply for
• Be sure that you have public liability insurance
• Work out a clear budget and program time line for the project, and
• Be able to provide a copy of a financial statement for the most recent 12 month period. 
• Attachments are useful to enhance your application, however, be sure to answer all questions on the application form.   
  

Incorporation

While the criteria under each category vary, it is generally preferable for groups applying under the Moreland Community Development Grants Program to be at least incorporated and preferably have an ABN. Information regarding incorporation for your group can be obtained by contacting Consumer Affairs Victoria on 1300 55 81 81 or by visiting Consumer Affairs Victoria.

Australian business number

An Australian Business Number is compulsory for individual artists (who are not applying through an auspice) and organisations seeking funding under the Operational grant category.

Information regarding how to register for an ABN can be obtained from the Australian Taxation Office by telephone on 13 28 66 or visit the Australian Taxation Office website.

Financial statements

Incorporated groups or organisations must provide a copy of their most recent annual statement lodged with Consumer Affairs Victoria (financial year). Groups with an ABN should provide most recently audited financial statements.

Public liability insurance

It is a requirement of the Moreland Community Grants Program that grant recipients be covered by an appropriate public liability insurance policy.

It is the responsibility of the applicant / recipient to arrange appropriate insurance. This is in the interest of the group, participants and individual artists; providing coverage in the event of a claim made against them arising from their activities.

Applications made through an auspice arrangement may fulfil this requirement through the auspice, dependent upon the nature of the activity and the insurance policies held by the auspice organisation. 

GST status

Applicants are expected to accurately declare their GST status on the application form.

Unless otherwise stated Council will consider all grant payments GST inclusive and therefore it is the applicant’s obligation to remit the GST to the Tax Office.

More information can be obtained from the Australian Taxation Office on 13 28 66 or by visiting the Australian Taxation Office website.